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IFEMA's participation rules

The participation as Exhibitor or Organizer in an IFEMA fair requires the acceptance of the IFEMA participation rules, of obligatory fulfillment for the Exhibitors, Organizers or their collaborating companies, contracted or subcontracted, and in short, any company that develops works or services on behalf of the Exhibitor in the IFEMA fairground. In accordance with the above, the Exhibitor or Organizer must transfer the aforementioned regulations to its collaborating companies.

I.- Exhibitor Regulations IFEMA Fairground

II.- Regulations for fairs and events with external organization - Fairground

  • Regulation for Organizers - IFEMA Participation Rules in External Organization Fairs, Pavilion Acts and Acts, with or without Exhibition at the Convention Center
  • Regulation for Exhibitors - Participation Rules for Exhibitors in External Organization Fairs

III.- Regulations for Concerts at the Fairgrounds

IV.- Fairs and Events Regulations - Conventions at IFEMA Palacio Municipal

V.- Regulations of Fairs Organized by IFEMA at PALACIO MUNICIPAL​

VI.- Technical Regulations

Rigging Regulations

Occupational Risk Regulations and coordination of business activities

Works and Services Request Forms

VII.- Rules for risk prevention against COVID-19

VIII.- Environment, Energy and Sustainability Standards

IX.- Obligatory Insurance Certificate for exhibitors at fairs in IFEMA

X.- Relevant Information for Exhibitors

The Exhibitor Area is an exclusive online channel for exhibitors where you can:

  • Access the Catalog of Services and contract with a 15% discount, up to one month before the start of assembly.
  • Pay through a secure gateway.
  • Know your location map.
  • Get the Statement of Accounts and your invoices.
  • Update your data.
  • Use other tools that will facilitate your participation.

If you have been an exhibitor in the last edition, we remind you that to access the Exhibitors Zone you must enter the same username and password you had in the last edition. If you have forgotten your passwords, you can ask for help in the Exhibitors Zone itself.

If you participate for the first time, when you accept a space proposal and you are awarded a stand, we will send you a username and password to enter the Exhibitors Zone.

What can I do in the Exhibitors Area?

  • Access the exhibitor's calendar
  • Manage your invoices and payments.
  • Hire and budget all those services you may need, benefiting from a 15% discount if you hire up to 30 days before assembly, and at the time of making the online contract. You can hire services of the type:
    • Stands and services for modular assembly
    • Stands and services for free design
    • Furniture and accessories
    • Telecommunications and IT
    • Complementary services
    • Promotion and publicity
  • Establish your network of contacts by accessing the Professional Meeting Point which is the database of professional visitors who are members of the Professional Meeting Point. This service allows you to make pre-fair communications by email from the tool itself and inform visitors registered at the Meeting Point of Professionals about their products while scheduling appointments with visitors that are of interest to you.
  • Manage your Meeting Agenda at the fair which will allow you to manage the agenda at the fair, accepting appointments and meetings with other exhibitors and visitors of the meeting point of professionals.
  • Invite your professional contacts by sending courtesy of the company electronic invitations to your network of contacts facilitating access to the fair with the advantages indicated depending on the type of invitation.
  • Issue personalized exhibitor and co-exhibitor passes to the fair for your exhibitors and co-exhibitors.
  • Manage your account as an exhibitor by updating the contact details of your company in the IFEMA database.
  • Modify the access password and username.
  • Access the Exhibitor's Calendar to prepare the fair.
  • Publish your news by publishing in the catalog and in the press / news section of exhibitor everything that you are going to present on the fair's website.

EXHIBITOR AREA

EXHIBITOR SERVICES CATALOGUE

Contact

Telephone

Línea IFEMA: 902 221 515 

Línea IFEMA (Only calls from outside Spain): 

+34 91 722 3000 

E-mail

General attention: lineaifema@ifema.es

Exhibitors and assemblers: lineaifema.expositor@ifema.es