Privacy policy

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Privacy policy

In accordance with Regulation (EU) 2016/679, of the European Parliament and of the Council, of 27 April 2016, concerning the protection of natural persons with regard to the processing of personal data (hereinafter “GDPR”) and the Organic Law 3/2018, of 5 December, Protection of Personal Data and guarantee of digital rights (hereinafter “LOPDGDD”, as in its Spanish initials), IFEMA makes this Privacy Policy available to you in order to inform you in detail about the processing that the Institution carries out with respect to your Personal Data.
This Privacy Policy is applicable to the processing of Personal Data that you provide to IFEMA by any means, either through the Website (www.ifema.es), when you contract a service with the Institution as a Fair Exhibitor or when accessing the fair complex as a Visitor to a fair, among other cases.
You should read the data protection information presented below concerning the use and purpose of the data provided, as well as the procedure for exercising and attending to your rights which are recognised in the field of personal data protection.

1. Controller for the processing of your personal data

The data controller is the person who decides what personal data is processed and for what purposes. Below, are the contact details of the data controller who is responsible for all processing operations carried out:

This Website offers the possibility of registering as an Exhibitor, pre-registering at fairs and events as a Visitor, contracting services, attending events, requesting information, participating in activities, etc., for which the User must complete the questionnaires provided indicating the necessary data for the management thereof. Registration by this means may require communication by the User of personal data, for the effectiveness thereof. In addition, we inform you that, although filling in the forms is voluntary, sometimes it may be necessary to register for certain events or activities.
IFEMA is committed to the security of its users' data. When we ask you to fill in the personal information fields, which in effect enable your identification, we do so by ensuring that such information will only be used in accordance with the terms of this Privacy Policy and in relation to the purposes for which such data is collected. However, IFEMA reserves the right to update this Privacy Policy if deemed necessary.

2. Data Protection Officer (DPO)

IFEMA has a Data Protection Officer who is responsible for ensuring that the Institution complies with the legal requirements regarding data protection, as well as responding to the exercise of rights by interested parties and resolving any type of consultation on such matters.
Any User or data subject may contact the DPO using the electronic address: protecciondedatos@ifema.es.

3. Personal information that is collected and processed

Our Website may collect personal data and information, for example: name and surname, and contact information such as your address or email address.

In the event that there is a contractual relationship or the reason for the relationship is to manage the registration of the User in a contest or event, it is necessary that you provide us with your personal data, since, otherwise, we could not fulfil the obligations derived from the service or other legal responsibilities to which IFEMA is subject.
Also, in the case of sending communications through email or equivalent means (for example, by telephone) through which we inform you about IFEMA’s or its sponsors’ activities, contests or events, the User may revoke their consent at any time.

4. Purpose and legitimacy for the processing of your personal data and retention thereof

The purpose of such processing answers the question as to what the data controller is going to use your personal data for, and the legitimation thereof informs us about the legal basis allowing us to process your data lawfully and in accordance with data protection regulations.
Regarding the retention of your data, IFEMA establishes certain deadlines within which such retention is necessary and sometimes mandatory, before proceeding with its deletion.
In this sense, IFEMA processes collected data for the following purposes and during the following time periods:

5. Transfer of data to third parties

IFEMA communicates, transfers and shares personal data with third parties under the terms described in this Privacy Policy.
It is possible that your data will be communicated to third parties, although you will be duly informed prior to our making any personal data communication to a third party. For example, once your Exhibitor status is definite, your professional data (company name or business name, postal and/or electronic address, telephone and fax number and contact person) may be provided, with an obligation of confidentiality, to the companies that collaborate with IFEMA, either in the organization of a fair, by providing auxiliary and value-added services to it, or with the purpose of providing information about their activities and services, as well as attending to their orders.
You are informed that IFEMA may communicate data to third party companies in order to make communications adapted to the profiles and interests of the interested parties.
Except for the cases cited, IFEMA will not communicate to third parties the personal data collected, unless required by public and/or judicial administrations or in compliance with a legal obligation.

6. International transfers

We inform you that IFEMA sometimes makes international transfers to recipients established in countries outside the European Economic Area (that is, the countries of the European Union plus Liechtenstein, Iceland and Norway).
Specifically, your data may be communicated to our processing managers and IFEMA Offices assigned to the country of origin of the visitor or exhibitor, which you can consult by visiting the “IFEMA International” space on our website. To cite but one example, IFEMA has representatives of the Institution in the following countries: Algeria, Bangladesh, Brazil, Bhutan, Chile, China, Colombia, South Korea, Guatemala, Hong Kong, San Marino, Japan, India, Morocco, Mexico, Nepal, Singapore, Sri Lanka, Taiwan, Tunisia, and Turkey.
In any case, IFEMA has adopted adequate guarantees, since it has signed Data protection clauses with all of them which have been adopted by the Commission. To receive more information about international transfers, you can contact the Data Protection Officer (DPO) via email: protecciondedatos@ifema.es.

7. Information on the processing of your personal data

Legislation recognizes various rights in relation to the processing of your personal data. These rights are the following:

Such rights may be exercised in several ways:

In any of these cases, and in order to properly retain your personal data, we must confirm your identity, by requesting either identification or some confirmation of your personal data.
Likewise, you can request the protection of the Spanish Agency for Data Protection in relation to the exercise of your rights indicated above through its website https://www.aepd.es/.

8. Security measures

IFEMA is highly committed to fulfilling its commitment to keep your information safe. For the protection of your information, we have adopted the legally required security measures, we use the most advanced systems and we constantly update them to ensure that there is no unauthorized access.